Dreaming of saying “I do” against a breathtaking backdrop, surrounded by the enchanting allure of a foreign land? Destination weddings have recently gained popularity for their unique charm and memorable experiences. Planning a destination wedding requires meticulous attention to detail and a sprinkle of creativity. Prepare to pack your bags and come with me as we explore tips to help you navigate the exciting journey of planning your perfect destination wedding!
(above) I love sneaking away with couples just before all their guest arrive for their Destination Wedding. I always arrive a few days early to get a sense of the location and capture an on-location portrait session, along with the couple’s Welcome Party for their guests. These are so much fun to photograph! Vibes are always high, and excitement is felt in the warm air.
Choose the Ideal Destination
Selecting the perfect destination is the cornerstone of your entire wedding planning process. Consider places that hold significance for you and your partner, whether it’s a romantic European city, a tropical beach paradise, a serene mountain retreat or even the dry, dusty playa at Burning Man. When narrowing down your options, remember the travel logistics, weather, and local regulations.
(above) As the art gets more elaborate and the accommodations more comfortable, Burning Man has become a hot destination for wild weddings.
Plan Well in Advance
Time is your ally when it comes to a destination wedding. Begin planning at least 12 to 18 months in advance to secure the best venues and vendors. This also allows your guests ample time to make travel arrangements and take time off work, increasing the likelihood of attendance.
(above) Just outside of Honolulu, Hawaii on the island of Oʻahu is the Kualoa Ranch, an incredible 4,000-acre private nature reserve that has been the scene for many Hollywood movies and television shows. The Jurassic Park franchise, George of the Jungle, Mighty Joe Young, Godzilla, Fifty First Dates, You, Me & Dupree, Kong: Skull Island, Jumanji, Lost, Hawaii Five-0 and Magnum P.I., were all filmed here.
Research Local Marriage Requirements
Different countries have varying legal requirements for marriage. Research the necessary paperwork, documentation, and waiting periods for your chosen destination. Some places might have residency requirements, so it’s important to understand these details before committing to a location.
(above) Sedona is a mecca for artists, outdoor enthusiasts, and love. Sedona is considered to be a profoundly spiritual destination, but there are specific locations where some say they feel the energy more intensely. Native Americans believe that a spiritual transformation occurs more easily here because the veils to other dimensions are more translucent and accessible. Sedona has seven energy vortexes that exist at these locations, which interact with the subtle body energy belonging to each visitor. The energy vibrates within and emphasizes the inner being of each person. The Chapel of the Holy Cross Vortex is believed to resonate love, harmony, unity, and oneness with all who visit.
Hire a Local Wedding Planner
Enlist the services of a local wedding planner who is well-versed in the area’s vendors, and legalities. A local expert will help you navigate challenges and streamline planning, ensuring a smooth and stress-free wedding day.
(above) Lindsey & Jon were wed high above Ocho Rios, Jamaica at the Firefly Estate, home to English playwright, composer, director, actor, and singer, Sir Noël Coward, and listed as a National Heritage Site by the Jamaica National Heritage Trust in 1978. Chris Blackwell, founder of Island Records (Bob Marley, Grace Jones, U2) bought the property and restored it to its former glory.
Budget Wisely
Destination weddings can be cost-effective or lavish, depending on your choices. Create a detailed budget for travel expenses, accommodations, venue costs, decor, catering, and entertainment. Be prepared for currency exchange rates and unexpected costs that may arise.
(above) The 1,650-acre Blame Her Ranch rests at the southernmost tip of Glorieta Mesa, only 45 minutes from Santa Fe, New Mexico, but worlds away from everything. The ranch’s eastern edge is adjacent to the 1.6 million acre Santa Fe National Forest, providing extreme privacy. BHR offers four different venues: The Main Log Lodge, The Outdoor Gazebo (as seen above), The Knotty-Pine Barn and The 18,000 sq ft Great Lawn. The ranch sleeps 24 of your closest family or wedding party, allowing everyone to stay and party exclusively in one place. Blame Her Ranch can comfortably accommodate up to 250 wedding or day guests. The Main Lodge spreads over 9,000 square feet and has a game room, a great room, a chef kitchen, eight bedrooms and 8 1/2 baths, pool, outdoor kitchen, gym, cauldron hot tub. Outside are 1,800 square feet of covered decks and patios and an expansive,18,000-square-foot lawn that can host open air or tented activities. The venue’s 1venue’suare-foot Knotty Pine Party Barn has flat-screen TVs, a sound system, hay sofas, eight wine barrel tables, and 4 bars. A 250-person gazebo area by the cliffs offers the best views in all of New Mexico.
Captured in association with Talitha Tarro Photography, Albuquerque, New Mexico
Consider Guest Comfort
Prioritize your guest’s comfort by providing them with essential information well in advance. Include travel tips, accommodation options, weather expectations, and a tentative itinerary. Offering group rates for accommodations or arranging transportation between the airport and the venue can make the trip more convenient for your guests.
(above) Marcela and Abraham chose The Cooper Estate, located 45 minutes southwest of Miami. The estate’s limestone barn and massive live oak canopies, waterfalls, ponds, sunken grotto, and acres of manicured gardens, all naturally shaded and lined with rare palms, make it the ideal destination wedding venue in southern Florida.
Personalize the Experience
Infuse your personalities into the wedding to make it truly unique. Incorporate local traditions, cuisine, and elements into your wedding decor and activities. This will not only enhance the guest experience but also create unforgettable memories.
(above) Hillary & Gavin celebrated their love with a Destination Wedding south of the border in beachfront bliss at Generations Riviera Maya Resort. Situated on the shores of the stunningly blue Caribbean Sea, this secluded award-winning resort was designed with large groups in mind: 1, 2, and 3-bedroom luxury suites accommodate wedding parties & guests at this all-inclusive 5-star property. There are five restaurants to enjoy on-site and guests can also dine at the 16 restaurants and bars at Generations ‘ properties, El Dorado Royale and El Dorado Casitas Royale.
Scout the Venue
Whenever possible, visit the destination and the chosen venue in person before the big day. This visit allows you to visualize the layout, make necessary adjustments, and meet with vendors face-to-face. If an in-person visit is challenging, consider a virtual tour to understand the space better.
(above) Couples Resort Tower Isle, located in Ocho Rios, Jamaica, offers wedding couples four unique locations to get married: the Oceanfront below the swaying palms and bamboo altar, surrounded by up to 150 family members and friends; the Seaside Gazebo overlooking the Caribbean Sea; a more secluded Lush Garden location; or you can choose to wed on their Private Island with up to 60 guests, featuring an unmatched private ceremony and reception.
Plan for Weather Contingencies
Unexpected weather changes can affect outdoor destination weddings. Have a backup plan in place, whether an indoor space or renting tents, to ensure the ceremony and celebrations can continue seamlessly.
(above) Imagine beginning your happily-ever-after on the sun-soaked Kona Coast of Hawaii Island. The Royal Kona Resort on the Big Island in Kailua-Kona, Hawaii offers six versatile venues surrounded by lush foliage, lava rock and breathtaking dramatic sunset views for destination wedding ceremonies.
Communicate Clearly
Effective communication is key when planning a destination wedding. Utilize technology to your advantage, creating a wedding website or using social media groups to keep guests informed about updates, travel arrangements, and any changes to the schedule.
A destination wedding is an opportunity to combine your love story with the magic of a beautiful location. By meticulously planning, considering your guests, and immersing yourselves in the local culture, you can create an unforgettable celebration reflecting your unique journey as a couple. With these expert tips, your destination wedding will surely be a harmonious blend of romance, adventure, and cherished moments.